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The invention of the internet and the widespread use of personal computers has dragged the professional world along into the age of digital information. Lawyers, doctors, and businessmen of all sorts now contact their clients through email, VOIP programs, and webcams.

Files that were once mailed or faxed are delivered instantaneously between offices miles or countries apart, and documents that once took weeks to procure now only take hours. Websites like www.SDCards.com provide tiny cards that can store a thousand times more data than just a short decade ago.

Times have truly changed, and electronic records are one such beneficiary of this quantum jump in technology. These records are often crucial to law lawyers, doctors, or even everyday citizens who need something as simple as a copy of their birth certificate.

Paralegals know that it would take them several months to get the records that they use on a daily basis if they tried to retrieve them directly from healthcare providers, because between the individual end user and the database containing the electronic records, there are yards of red tape.

Electronic Data Retrieval Companies Provide Support

While this tape exists to protect the privacy and accuracy of the records, getting around it can be time consuming, expensive, and complicated. Electronic record retrieval companies streamline the bureaucratic process to make sure that anyone who can afford nominal fees to access these records doesn’t have to wait months to get that access.

In short, they act as a catalyst between you and the record holders.

Where are Digital Records Stored?

Doing record retrieval on your own can be difficult. Digital records are stored on servers which are protected by various retrieval requirements according to federal rules and regulations. Those who access records must be able to demonstrate that the data has not been accessed by unauthorized persons and that it has not been altered.

While these records by law must be accessible to the public, access through government bureaucracy is slow, expensive, and tedious. Even access to records held by hospitals can be time consuming and tedious as you are forced to write check after check to several different organizations.

Rules and Regulations Vary

Those who have more immediate access to records also endure routine federal audits to ensure their compliance. To make matters more complicated, the rules and regulations for electronic records varies widely from industry to industry. For example, the HIPAA regulates access to patient records, the SEC regulates financial accounts, and the FDA regulates drug records.

As if that was not enough, there are often state-by-state regulations in place as well. While it’s possible to set up your own server, hire your own IT staff, learn the rules and regulations surrounding the records you want, and access these records without paying a third party, doing so requires an intensive degree of time and resources.

How do Electronic Data Retrieval Companies Work?

To put it as simply as possible, record retrieval companies access electronic records by specializing in what they do. They maintain secure databases, IT professionals, legal professionals, and so on, in order to offer their clients the best possible access to heavily protected and highly regulated electronic records.

Many record retrieval companies are able to offer 24/7/365 coverage as well as online access to records. This means that rather than having to wait even a single week for a copy of the documents you’re interested in to reach you, you may have access to them in hours or less.

   

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